Attendance & Check-in Software for Nonprofits

Prove Who Showed Up and Win More Grant

While you focus on donors, OneTap quietly turns every check-in into clean, audit-ready records so you never lose funding to messy paper or guesswork.

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Export perfect attendance reports in under 2 minutes

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See live attendance at every location instantly

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Give donors & board undeniable confidence

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Measure real impact across all sites with no extra work

No IT team needed. Setup in 15 minutes.

Trusted by 50K+ nonprofits, universities, schools, and individuals around the world.
The Paper Trail vs OneTap

If Your Attendance Lives on Paper, You’re Always Behind and Your Funding is at Risk

OneTap gives you instant, audit-proof records so you always know your numbers, prove your impact, and stand proud in front of every funder & board.

Common Frustration

Midnight panic digging through paper piles and old spreadsheets just to prove who showed up.

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Never panic before a grant deadline again.

Export perfect, funder-ready reports in seconds.

Common Frustration

“Where’s the sign-in sheet?” Lost sheets, missing names, pure terror before every audit or donor report.

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Every check-in with timestamp and location saved forever in the cloud.

No more lost sheets the moment you switch.

Common Frustration

Long, messy lines at the door. Volunteers and donors wait, get frustrated, and your program looks chaotic and uncaring.

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Check-in takes less than 5 seconds flat.

QR scan, photo, or quick tap. Add a “How was today?” smiley on the way out. Everyone feels valued from the first moment.

Common Frustration

Seniors, kids, homeless guests with no phone and forced back to paper because nothing else works.

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No phone? No problem.

iPad kiosk at the door or volunteer simply type the name. Easy check-in for every age and no one ever left out.

Common Frustration

“Endless typing after every program.” Hours wasted re-typing names from paper because walk-ins throw everything off and you can’t see what’s happening at other sites.

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End hours of re-typing forever.

Every check-in flows straight into one real-time dashboard. Access live attendance from anywhere, on any device.

Common Frustration

Paying $10K–$50K a year for bloated software nobody uses and takes months to set up. Another contract that triggers board panic.

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One simple tool for 1 chapter or 50+ locations.

Starts free (up to 20 profiles), then just $20–$60/month. So easy everyone actually uses it from Day 1.

Prepare Your Year-End Impact Report in Minutes.

Powerful Features

Nonprofit Attendance Features You Need to Win (and Keep) Grant

Simple, nonprofit-first features that save hours and give funders exactly what they want.

Icon of QR - OneTap's attendance app helps you create a public qr code for faster checkins

QR Code Check-in

Participants scan with their phone or use a printed badge. Zero app download required.

Icon of report - OneTap attendance app generates comprehensive reports of attendance records

Real-time Reporting

See who is on site right now. Export perfect grant reports for any date range in one click.

Walk-in Registrations

Add new participants and check them in on the fly. No separate forms ever again.

Audit-Ready Data

Every check-in is timestamped and saved. Instant proof for grants, audits, and compliance.

iPad Kiosk Mode

No phone needed. No lines. Self-service check-in that saves hours at the front desk. Ideal for seniors, kids, food banks, and shelters.

Custom Check-In Process

Self-service links, iPad kiosks, custom barcodes, or unique QR passes for Apple Wallet. Add custom questions and branding.

Backed by Industry-Standard Security

OneTap is premium and paid so we take data security very seriously.
We do not sell or make any profit from the data stored under your account.
We are a US company, and our data centers and databases are located in the
US eastern region 🇺🇸.

SSO Login

Secure HTTPS connections

Encrypted Passwords

Google OAuth Login

Never Miss Another Grant Deadline Because of Attendance.

Real Win: Honor Flight Northeast Indiana Honors Veterans, Not Paperwork

"Coordinating 170+ veterans and guardians across 4 buses with paper was a logistical nightmare for Honor Flight. OneTap's real-time system let their team focus on honoring heroes, not paperwork."

- Michael Thena, USAF Veteran
Technology Coordinator at Honor Flight Northeast Indiana

Choose Perfect Plan for Your Team

Individual

$0

Limited Time

Free Plan with up to 20 profiles

Basic

$49.99

per month, billed yearly

For up to 250 profiles and recurring list

Standard

$69.99

per month, billed yearly

For up to 500 profiles and integration

Pro

$99.99

per month, billed yearly

For up to 1000 profiles & collaborator access

Custom

$200+

per month, billed yearly

For 1000+ profiles and SSO Login

Best Attendance App for Nonprofits

Stop Paying for Expensive Software You'll Never Use

You don’t need a $20,000+ enterprise system with 6-month rollouts and IT consultants. OneTap gives you exactly what nonprofits need at a price your board will love.

What You Care About
OneTap Attendance App
Complex Enterprise CRMs
Pricing
Simple monthly plans that fit your budget
$15k-$40k+ per year (plus hidden implementation fees)
Setup Time
Under 15 minutes. Sign up, upload roster, go
6-month rollout. Endless meetings & customization
Training Required
None. It's that easy. Everyone actually uses it from Day 1.
Requires IT consultants & full training days
Focus
Does one thing perfectly: Tracks people & proves impact
Bloated with features you'll never use (but still pay for)
Board Approval
Easy. Fits on a credit card
Triggers board panic. (Requires board votes, RFPs, and capital budget)

Pricing

OneTap:

Simple monthly plans that fit your budget

Other Complex Enterprise CRMs

$15k-$40k+ per year (plus hidden implementation fees)

Setup Time

OneTap:

Under 15 minutes. Sign up, upload roster, go

Other Complex Enterprise CRMs

6-month rollout. Endless meetings & customization

Training Required

OneTap:

None. It's that easy. Everyone actually uses it from Day 1.

Other Complex Enterprise CRMs

Requires IT consultants & full training days

Focus

OneTap:

Does one thing perfectly: Tracks people & proves impact.

Other Complex Enterprise CRMs

Bloated with features you'll never use (but still pay for).

Board Approval

OneTap:

Easy. Fits on a credit card

Other Complex Enterprise CRMs

Triggers board panic. (Requires board votes, RFPs, and capital budget)

Finally, an Attendance Tool That Fits Your Budget and Your Team.

Meet With Us →
Role-Based Attendance Solution

End the Attendance Struggle No Matter Your Role

See exactly how OneTap ends the struggle for the roles you care about most.

Executive Directors & Grant Writers

Proof of Impact that Donors Love

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Audit-Proof Data: Convert every check-in into timestamped, unassailable records.

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One-Click Reports: Export granular demographic, frequency, and service reports instantly.

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Renew Grants Faster: Provide funders with undeniable proof of impact and attendance metrics.

"I never have to worry is OneTap going to work? because it does." – Joseph, Co-Director

Program Managers & Coordinators

Run Programs with Confidence

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Eliminate Data Entry: Fast QR code, self-service kiosk, or name-search check-in.

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Real-Time Oversight: Manage all sites and programs from a single dashboard.

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Delegate Confidently: Grant team members site-specific access control.

"I liked that I could upload the list myself." – Regina R., Director of Development

Volunteer Coordinators

Make Volunteers Feel Valued, Not Processed

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Boost Retention: Provide fast, modern check-in that respects volunteers' time.

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Auto-Track Hours: Secure accurate time-stamped records automatically.

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Unlock Grant Match: Easily quantify in-kind donation value for funding reports.

"Incredibly helpful for keeping track of volunteer hours."
– Volunteer Coordinator

Program Managers & Coordinators

Build grant reports with onetap attendance app
Run Programs with Confidence, Not Guesswork.

Ditch paper chaos. Check people in with QR code, name search, or self-service kiosk. Works perfectly whether you’re running a gala or a daily soup kitchen.

Give your team site-specific access while you see everything from one dashboard.

“I’ve been doing nonprofit work for 19 years and I’ve used a variety of other check-in programs over the years at different nonprofits. I liked the simplicity. I liked that I could upload the list myself. The ability to master the software was quick and easy.”
Regina R., Director of Development

Volunteer Coordinators

nonprofit grants attendance
Make Volunteers Feel Valued, Not Processed.

Nothing kills volunteer retention like a chaotic sign-in line. Give volunteers a fast, modern check-in that says “We value your time.”

Volunteer time tracking that totals hours per person automatically, for grant reports and in-kind donation credit.

“Our volunteers have really enjoyed using the app. It’s been incredibly helpful for keeping track of volunteer hours.”
Volunteer Coordinator

Executive Directors & Grant Writers

Proof of Impact that Donors Love

Grant renewals depend on data, not just stories. OneTap turns every check-in into audit-proof attendance records.

With one click, export granular reports showing exactly who you served, how often (frequency), and the demographics of your participants.

“I never have to worry ‘is OneTap going to work?’ because it does. If we didn’t have OneTap we would be set back on so many different things; we would have to add more structures and pieces to the puzzle that OneTap has gotten rid of for us.”
Joseph, Co-Director

Most nonprofits are live and loving OneTap the same day. 🙂

Nonprofits Just Like Yours Switched and Never Looked Back

"I came into the position of Director for our before and aftercare and camp programs almost 3 years ago, and the system of attendance was not streamlined. Your software allows my staff to track daily attendance in real time, and pulling a report with total elapsed time each month keeps my billing precise and down to a 30 minute job."

Lisa K.

Director, before and aftercare programs

“It’s a sign-in system for sure but it’s gone above and beyond the things that I wanted it to do. Customer service is top notch for sure.”

Deana

Health and Wellness Director

"I’m always trying to automate everything, so if I can get everything to automatically get imported then I don’t have to worry about creating a lot of extra systems.”

Christopher J.

Program Director

"OneTap has been just amazing. We have been sending out email surveys and they are as positive as it gets. People are complimenting the efficiency, and it only gets better with QR codes."

Phil B.

Director of ITAD

"I brought this software because it was so effective. Parents and grandparents love it because it’s so user-friendly.”

Doris W.

Teacher

“That’s one thing about OneTap: we had to do hand mathematics every day with paper sign-in sheets. The usability of OneTap is amazing.”

Macey W.

Ads Manager

Easy Setup

Live and “Audit-Ready” in Under 15 Minutes

Turn messy spreadsheets into clean attendance reports the same day. No IT team required.

One Dashboard for Your Entire Team

Connect forms, CRMs, and more with JotForm, Zapier, or custom API Integrations.

Invite your whole team and keep everyone on the same dashboard.

Real-time sync across every iPad, iPhone, and web login.

OneTap Check-in App and Attendance Tracker
Personalized Demo

See How OneTap Works for Your Exact Programs

Your programs & sites

After-school? Shelter? Food pantry? Youth mentoring? Gala? We’ll set it up live.

Your current process

Paper logs, Excel, Google Forms? We’ll show how OneTap replaces it instantly.

Your biggest attendance reporting headaches

Midnight panic? Lost sheets? We’ll fix it on the spot.

The exact reports you need for grants

HUD Bed Nights? Contact hours? Demographics? You’ll export them in one click.

"We ditched paper and Excel. Now we pull perfect
reports in 2 minutes and keep every grant."
B. Milby, Services Director
(Homelessness Nonprofit Serving 2,500+ People)

Save hours every week and never lose another grant because of bad data.

Book Your Free Personalized Demo →

Frequently Asked Questions

How does OneTap make attendance easier for our nonprofit?

OneTap is a digital sign-in and attendance tool built for nonprofits. Staff and volunteers check people in on a phone, tablet, or laptop, and OneTap stores all attendance in one place.

You can quickly see who came, where, and how often, and download clean reports for grants, partners, and your board.

We have no budget. Is it expensive?

No. Start free (perfect for testing with one program). Most nonprofits pay $40–$60 a month, less than the hours you’re losing to paper right now.

How long does it take to get started?

Under 15 minutes for most teams. Upload your Excel or CSV, set up your programs or events, print QR codes if you want, and you're checking people in.

No hardware or tech expertise needed. We even help import your sheets.

Can we track volunteers and participants?

Yes. Track volunteers, visitors, students, members, or anyone who shows up.

Keep them on separate sheets or together, with real-time history, timestamps, and reports by group. Perfect for events, classes, shifts, or grant proof.

We are not tech-savvy. Is this hard?

Not at all. If you can use a smartphone, you can use OneTap. It’s designed for volunteers of all ages (from 16 to 86).

Is the data safe?

Absolutely. OneTap uses industry-standard encryption, secure HTTPS connections, and U.S. based cloud storage.

We never sell your data, and it's built to meet grant and audit reports. Only the right people see what they need, with role-based access and daily backups.

We already have a CRM / database. Why would we need OneTap too?

Your CRM handles contacts and donations great, but it's not built for fast front-door check-ins.

OneTap lives at the door of your programs, fast and accurate check-in, then syncs clean attendance data to your CRM via API, Zapier, or simple exports. No double-entry, no hassle.

Does it work without WiFi?

No, OneTap needs an internet connection for real-time tracking and syncing.

Make sure you have stable Wi-Fi or mobile data at your site for smooth check-ins and instant reports.