Adult Day Care Software for Attendance, Sign-In and Hours

Your staff sign participants in and out on an iPad as the van unloads. Time on site totals itself, you can see who’s in the building at a glance, and the month exports in the shape your funder or state reviewer asks for.

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OneTap adult day program attendance on an iPad at the center door, showing 22 of 31 participants signed in with their arrival times and a staff member tapping the next name

Adult Day Programs That Run on OneTap

One Sheet per program, per site or per day. The same record covers your participants, your staff and your visitors.

  • Adult Day Health Centers
  • Social Adult Day Programs
  • Day Habilitation & IDD Services
  • Senior Centers
  • Memory Care Day Programs
  • Veteran Adult Day Health
  • Congregate Meal Programs
  • Caregiver Respite Days
  • Staff & Volunteer Sign-In
A OneTap monthly report for an adult day program listing each participant with days attended, total hours and average time on site, with an export to Excel button

Hours of Service, Counted as They Happen

Turn on check-out and every participant record carries an arrival time, a departure time and a duration. Those durations total per person and per month without anyone adding them up.

When a half day and a full day bill differently, the difference is a number your staff recorded at the door on the day, not one reconstructed at month end.

Everything an Adult Day Program Needs to Track Attendance

The parts your center touches every morning, ready on the hardware you already own.

Staff Sign Participants In, No Phone Needed

A staff member taps names on an iPad as the van unloads, or runs a kiosk at the door for anyone who signs themselves in. Your participants don’t need a smartphone, an email address or an account.

Arrival and Departure Times on Every Record

Turn on check-out and every participant record carries an arrival time, a departure time and a duration. That duration is what half-day and full-day service units are decided on.

See Who Is in the Building Right Now

One screen shows everyone currently checked in and everyone expected who hasn’t arrived yet. It’s there on an ordinary Tuesday, and it’s ready the moment you need a roll call outside.

Record Who Collected Each Participant

Ask for a signature or a photo at departure and the record shows who collected each participant and at what time. When a family asks about a Thursday three months ago, you have the answer in seconds.

Exports Built for Funders and Reviewers

Filter any date range by participant, program or site and export to Excel, CSV or PDF. Days attended and hours per person per month, in the shape a state reviewer asks for.

Runs on the iPad You Already Have

A spare tablet at reception, a phone in a coordinator pocket or the desktop in the office. No badge readers, no turnstiles, no per-door license and nothing for participants to install.

Know Who Is in the Building During a Drill

Your roll call lives on the phone of whoever is standing outside with your participants, updating as staff check people off.

A OneTap live roll call screen for an adult day center showing 22 participants currently checked in, 4 already collected and 5 expected but not yet arrived, with each arrival time listed

Start Tracking Adult Day Attendance in Three Steps

  1. 1

    Add Your Participants

    Upload the roster you already keep as a CSV or Excel file, with the custom fields you track such as program, funding source or transport route.

  2. 2

    Put an iPad by the Door

    Staff tap names as people arrive. Participants who sign themselves in can use the kiosk, and staff and visitors can scan a QR code instead.

  3. 3

    Export the Month

    Attendance lands live and time on site totals itself. At month end, filter the range you need and export it for billing, for a funder or for the file.

Works Alongside the Systems You Already Run

OneTap is the attendance record for your adult day program. It slots in beside your charts and your billing rather than asking you to move them.

Keep Your Care Plans Where They Are

OneTap holds the attendance record, not the participant chart. Assessments, care plans and clinical notes stay in the system you already trust for them, and your attendance stops being the part that’s still on paper.

Feeds Your Billing, Not a Replacement for It

You get the attendance and the hours a claim is built from, exported clean every month. Submitting the claim itself stays with your billing system, which is where your funding codes already live.

Fits Around Your Transport Schedule

Record which route a participant arrived on as a custom field and it appears on every export. Vehicle scheduling and driver manifests stay with whoever plans your routes.

Reporting attendance to a funder? See nonprofit attendance tracking. Looking for general attendance tracking instead? See the attendance tracker.

Adult Day Care Software Questions

What is adult day care software?
Adult day care software runs the day at a center: the participant roster, daily attendance, and the records a funder or state reviewer asks for. Full suites add care plans, assessments and billing. OneTap covers the attendance part, which is the piece you touch every morning and the piece most often still done on paper.
Is there free software for adult day programs?
Yes. OneTap is free forever for up to 20 participant profiles, with no credit card and no trial clock, which covers a small social day program outright. Paid plans start at $49.99 a month billed yearly for 250 profiles and are priced by how many people you check in, not per site or per staff member.
How do participants check in if they can’t use a phone?
They don’t have to. In adult day the normal pattern is a staff member tapping names on an iPad as people arrive, often while the van is still unloading. Self check-in on a kiosk is there for participants who want it and for staff and visitors, but nothing on this page needs a participant to own a phone or have an email address.
Can it record hours of service for billing?
It records what the hours are calculated from. Turn on check-out and every record carries an arrival time, a departure time and a duration, totalled per participant and per month and exportable to Excel, CSV or PDF. Submitting claims stays with your billing system, and the export drops straight into it.
Will the records hold up in a state audit?
Every check-in is timestamped when it’s made, under a named staff account, rather than written up afterwards. Filter any date range by participant, program or site and export it. That’s what separates it from a sign-in sheet, which can’t show when it was filled in or by whom.
Can we see who is in the building during a drill?
Yes. One screen lists everyone currently checked in and everyone expected who hasn’t arrived, and it works on a phone, so whoever is holding the roll call outside sees the same live list as the office.
Can we record who collected a participant at the end of the day?
Yes. Ask for a signature or a photo at check-out and the record carries the name of the person who collected them and the exact time. It’s the same mechanism schools use for dismissal, and it answers the question families ask most.
Does it work across more than one center?
Yes. Run a Sheet per site or per program and see them all from one dashboard, with exports per site or combined. Pricing is by participant profiles rather than per location, so a second center doesn’t double your bill.
The natural next step

Put an iPad by the Door on Monday Morning

Free forever for 20 participant profiles, no credit card and nothing for your participants to install. Upload the roster you already keep and start signing people in.

Create Free AccountBook a Free Demo

Paid plans start at $49.99 a month billed yearly for 250 profiles.

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