Ditch the clipboards and chaotic spreadsheets. Check in guests in under 5 seconds using fast QR code scanning and self-service kiosks. Cut down wait times at your reception or check-in counters.
Check in guests across multiple doors instantly
View live headcounts and rosters from anywhere
Add team members to manage large guest lists
Get alert for VIPs and track walk-ins smoothly
No IT team needed. Setup in 15 minutes.
Check in large crowds instantly using fast QR scans and self-service kiosks. Keep the line moving and your team in control with live updates, eliminating delays, confusion, and post-event headaches.
Self-Service Kiosks
Attendees search their name or scan a QR and walk right in. It takes seconds, even for groups.
Frees your team to greet people instead of juggling clipboards at every doors.
Walk-ins get handled easily. Just type a name and add them on the spot.
Customize the screen with your event logo and colors so it fits your gala, mixer, or conference perfectly.
QR Code Check-ins & Individual Passes
Post a "Scan Me" QR code at the entrance. Guests scan it with their own phones to check in or register instantly.
Send unique QR passes to every attendee via email before the event starts. They can save it right to their phone’s digital wallet (like Apple Wallet).
New guests can scan a public QR code to fill out a registration form and enter the event in seconds.
Whether they scan a poster or you scan their QR passes, OneTap tracks every entry to ensure accurate, real-time headcounts.
Customize Event Experiences
Set up custom check-in surveys for meal count, know how attendees heard about your event, department, or sponsor tier and more.
Capture waivers and confirmations, photo, signature digitally on the screen before they enter.
Get an instant notification when VIP guests checked in and prioritize interaction as they arrive.
Create a strong, welcoming first impression that sets the perfect tone for your gala, conference, or any event.
Streamline Event Attendance and Workflows
Import registrations easily from your sign-up forms, ticketing platforms, or any other tool. Use a simple spreadsheet upload or direct integrations so new guests appear automatically.
Maintain one clean, central list that updates itself in real time as sign-ups come in.
Save hours of tedious manual entry. This helps most when last-minute registrations pour in before your event.
Export accurate attendance records that match exactly what is the event success. Share the right data with your team without extra work.
Use role-based access so program staff, fundraisers, and operations see only what they need.
Gain Event Insights
Download a clean, timestamped Excel or PDF report of exactly who showed up, perfect for sponsor updates, grant compliance or university credits.
Track which sessions drew the biggest crowds and which needed more promotion. Use these insights to make next year's lineup even stronger.
Compare attendance year-over-year to prove to your board, boss, or stakeholders that your event impact is growing.
Pull instant report showing which sponsors or VIPs attended a specific session, giving you the concrete numbers needed to secure future renewals.
Export Your Post-Event Report in Minutes.
Upload your Excel file in seconds and turn it into a smart, synchronized database. Stop fighting with paper or squinting at tiny cells and start managing your door with confidence.
Wasting time pinching, zooming, or flipping through 20 pages of paper while a line forms.
Staff at different entrances work from different copies of the list, leading to missed check-ins and duplicate entries.
You have zero real-time visibility into how many guests are inside or if your VIPs have arrived.
Managing unexpected guests with messy notes that never make it into your final database.
Spending hours the next day deciphering handwriting and merging files just to get a final attendance report.
Big events with thousands of guests make spreadsheets slow, hard to manage, and prone to errors.
Find any guest in under 5 seconds via name search or allow guests to self-check-in instantly.
When a guest checks in at one entrance, every other device updates instantly to prevent duplicates.
See exactly who is in the room at a glance. Track live headcounts, timestamps, and VIP arrivals directly from your phone.
Register new guests instantly at the door to keep your final list 100% complete.
The moment the event ends, your work is done. Download clean, audit-ready Excel or PDF reports with full timestamps instantly.
Whether you have 50 VIPs or 50,000+ attendees, the app stays fast, accurate and stable.
Have a spreadsheet ready? Turn it into a check-in app in 2 minutes.
Simply upload your Excel file, choose your check-in method, and you are ready to start scanning within 15 minutes. It is actually faster than printing paper lists.
Ditch paper chaos. Check people in with QR code, name search, or self-service kiosk. Works perfectly whether you’re running a gala or a daily soup kitchen.
Give your team site-specific access while you see everything from one dashboard.
Nothing kills volunteer retention like a chaotic sign-in line. Give volunteers a fast, modern check-in that says “We value your time.”
Automatically track volunteer hours for grants and unlock in-kind donation credit.
Grant renewals depend on data, not just stories. OneTap turns every check-in into audit-proof attendance records.
With one click, export granular reports showing exactly who you served, how often (frequency), and the demographics of your participants.
You don’t need a giant platform to run a smooth check-in. OneTap is a professional event attendance tracking software that helps you to track fast, accurate check-ins without the complexity of full event platforms.
Big platforms demand weeks of training and IT help. OneTap gets you live in 15 minutes with an interface anyone can use. No certified admins needed.
Live in 15 minutes, not 15 weeks.
Zero training required for staff.
Works on the devices you already own.
Enterprise tools make you pay for features you’ll never use. OneTap focuses on fast check-ins, a smooth entry experience & attendance data after the event.
Simple event check-in app you need.
Clean, credible data to measure event success.
Integrates with your workflow, doesn't replace it.
No budget shocks, long contracts, or hidden fees. OneTap offers clear, affordable plans that scale with your events and are easy to justify for one gala or a full season.
Starts at a budget-friendly monthly rate.
Scales affordably from 50 to 50,000+ guests.
No setup fees or lock-ins.
Ditch paper chaos. Check people in with QR code, name search, or self-service kiosk. Works perfectly whether you’re running a gala or a daily soup kitchen.
Give your team site-specific access while you see everything from one dashboard.
Nothing kills volunteer retention like a chaotic sign-in line. Give volunteers a fast, modern check-in that says “We value your time.”
Automatically track volunteer hours for grants and unlock in-kind donation credit.
Grant renewals depend on data, not just stories. OneTap turns every check-in into audit-proof attendance records.
With one click, export granular reports showing exactly who you served, how often (frequency), and the demographics of your participants.
Join 5,000+ organizers who switched to a smarter check-in.
Create My Free Event →The OneTap event check-in app replaces paper sign-in sheets and spreadsheets with fast digital tools. Guests scan a QR code or search their name on a kiosk to check in quickly.
You get live attendance updates, accurate reports, and no more lines or cleanup — perfect for galas, nonprofit events, weddings, conferences, or campus events.
Yes. Import registrations quickly via spreadsheet upload from any sign-up form or ticketing platform.
For deeper connections, we offer custom API integration so new guests appear automatically and your list stays up to date without manual work.
No. Guests simply scan a QR code with their phone camera or search their name on a kiosk. Nothing to install, works for all ages and smartphones.
Yes. Add unlimited team members. Everyone scans from their own device, and updates sync instantly across all entrances. No duplicates or confusion.
Most guests check in under 5 seconds. We've handled busy rushes with hundreds arriving at once without long lines, smooth for everything from holiday galas to university orientations.
Simply upload your existing Excel or CSV spreadsheet directly into OneTap. Our system instantly turns it into a digital list that you can sync across all your devices.
Generate QR codes or set up kiosks, and you're ready. No retyping names or complicated setup.
Absolutely. Search for one name and check in the whole group (plus-ones, families, teams) in seconds.
Walk-in groups can register together on a kiosk or with staff help, keeping things fast and accurate.
Yes. Guest data stays private. We follow strict standards and never share or sell information.
OneTap uses industry-standard encryption, secure HTTPS connections, and U.S. based cloud storage.
Definitely. Track attendance across multiple days, sessions, or locations. See who attended what, export per-session reports, and get insights for ongoing programs.
Yes. OneTap is a 100% cloud-based system, which is what allows us to sync data instantly across multiple devices and locations.
