Check-In App for Campus Events

Know Exactly Who Showed Up. Without a Single Paper Sign-In Sheet.

Students scan a QR code or check in on a shared iPad kiosk at the door. See attendance live, then export a clean attendance record as soon as your event ends.

Set Up Your Next Event

No credit card required.
Ready for your next event in minutes.

OneTap dashboard showing a live campus event attendance list with check-in and check-out times

The same live attendance list on the OneTap mobile app

Trusted by campus teams across the U.S.

Industry-standard encryption
US-based data centers
We never sell student or event data

Attendance on autopilot

From paper chaos to a clear attendance record.

Replace paper sign-in sheets, hand counts, and spreadsheet cleanup with automated attendance tracking that records every check-in as it happens.

The Old Way

Crowded-door with paper sign-in sheet

SIGN-IN SHEET · Welcome Week

Maya J. ✓

Diego R.

~ illegible ~

Tomas N.

Illegible handwriting

Headcount by handLost count around 47…

attendance_FINAL_v7_USE_THIS_ONE.xlsx

Maya J.	9/2	6:12	P
Diego R.	9/2	6:??	P
Tomas N.	#N/A	?

Who came to the fair??

Squinting at illegible sign-in sheets
Counting heads by hand mid-event
Re-typing names into a spreadsheet after
RSVPs that don't prove who actually came
No clear record of which programs students actually attended
Leadership asks for the attendance report - and you are still cleaning up the sign-in sheet.

The OneTap Way

A clean record without the cleanup

OneTap · All ProgramsLive

Event	Date	Check-ins
Welcome Week Kickoff	Sep 2	212
Involvement Fair	Sep 4	486
Leadership Workshop	Sep 9	38
Chapter Meeting	Sep 10	54
Guest Lecture	Sep 11	129

Students check in by QR code, iPad, or staff phone
Every check-in is recorded as it happens
See the live attendance count during the event
Export a clean roster to Excel, CSV, or PDF
Compare attendance across events in one place
Share a ready-to-use attendance report with your team

What student coordinators & campus teams love

Everything you need to get students checked in and prove they showed up.

Create an event, share a QR code, and add your student staff without waiting for IT or buying event hardware.

In the room

MJMaya Johnson

DRDiego Ramirez

ALAisha Lee

Know who attended

Get a verified, duplicate-free record of everyone who checked in. Not a rough headcount, guess, or RSVP list.

Scan to check in

iPad kiosk · QR · staff phone

Move the line faster

Let students scan a QR code, use a shared iPad, or check in with a student worker. The line keeps moving.

Welcome Week Kickoff

Search your name…

New here? Add yourself.

Register walk-ins on the spot

Add students, guests, and late arrivals in seconds. No separate form or registration desk.

Welcome Week KickoffLive

checked in and counting

See the live count

Watch check-ins update as students arrive, so your team always knows how many people have attended.

Collaborators

RKRiley KimAdmin

JPJordan ParkVolunteer

Add teammate

Student workers can run it

Add student staff or volunteers as collaborators. They run check-in from their own devices, with no clipboards or shared logins.

Attendance report

ExcelPDF

Export your report right away

Download a clean attendance report when the event ends. Ready for follow-up, participation reporting, or your next budget conversation.

Built for every campus program

Whatever you're running this term, OneTap counts the room.

From orientation and career fairs to chapter meetings and speaker events, coordinators use OneTap to see who attended - not just who registered.

Orientation & Welcome Week

Check in large groups fast, confirm participation in key sessions, and follow up with students who missed them.

Involvement & Club Fairs

Handle a crowded door, register walk-ins on the spot, and see turnout build in real time.

Student Organization Meetings

Give club leaders a simple way to track weekly attendance without paper sheets or spreadsheet handoffs.

Greek Life & Required Programs

Create a timestamped attendance record for chapter education, recruitment events, and required student sessions.

Career Fairs & Workshops

Know which students actually attended, not only who registered, then export the right follow-up list.

Seminars & Guest Speakers

Turn registrations into a clean attendee record for participation reporting and post-event follow-up.

Homecoming & Family Weekend

Check in students, families, alumni, guests, and volunteers across packed multi-day programs.

One account for every campus program.Also used for recreation, service events, cultural programs, wellness workshops, student government, and campus-wide event series.

Real coordinators. Real campus events.

Teams say OneTap made attendance the easy part.

Manual sign-ins were disrupting every class. Now students scan one QR code on the way in, and I get an exact record of who showed up and who came late, without stopping the session.

James F.Graduate Course Instructor

There's a thing in Canvas that you can use that is really not user friendly. I am going to share this with my other professors because this is what you want. This is easy.

Ginny A.Professor · Chico State University

Attendees check themselves in on the iPad or scan a QR, we register walk-ins on the spot, and my whole team works from the same dashboard. The report after the event is one click.

Mary C.Program Coordinator

Live in minutes, not a semester

Set it up once. It runs every event after that.

You can set the whole thing up yourself before your next event, on the phones and iPads your team already has.

OneTap dashboard showing a Career Fair Prep sheet with the registration QR code panel open

Create the event or session

Import your roster from Excel, or share a registration QR so students add themselves. Add custom fields (like Student ID or T-shirt size) and you are ready. Reuse the same list for recurring weekly meetings.

OneTap iPad kiosk check-in screen where students enter a name or scan a QR code

Check students in by QR or iPad

Project your QR code or set up an iPad kiosk at the door. Students scan with their phone camera - no student app or account required. Watch the live headcount update instantly.

OneTap attendance history table showing check-in and check-out times across campus events, ready to export

Export a clean attendance report in one click

Download the roster as Excel or PDF the moment your event ends. Ready for follow-up, participation reporting, or your budget meeting.

Set Up Your Next Event

Free for up to 20 student check-ins. No credit card.

The fast check-in layer, not another platform to roll out

Keep your campus tools. Add the check-in layer your event team needs.

Keep the registration tools your campus already uses. OneTap handles the event-day work: fast QR and iPad check-in, live attendance, and clean reporting.

What your team needs	Paper sheets & spreadsheets	Existing registration or campus platform	OneTap
Be ready for your next event	Manual setup and cleanup	May require existing setup, permissions, or admin support	Create an event and start check-in in minutes
Check students in quickly at the door	Paper sign-in and manual headcounts	Varies by platform and campus configuration	QR, shared iPad, or staff-phone check-in
Register walk-ins as they arrive	Handwritten additions and duplicate entries	Varies by registration workflow	Add students, guests, and late arrivals on the spot
Let student workers help	Clipboards and manual handoffs	May require platform access or admin permissions	Add student staff as collaborators
See and report attendance	Count manually, then re-type names	Reporting varies by system	See a live count and export a clean report
Run recurring programs	Separate sheets for every meeting	May require repeated setup	Keep weekly meetings and program series in one place
Track arrival and full-session attendance	Manual timestamps or a second paper sheet	Varies by platform and configuration	Record check-in and check-out times for every attendee
Reduce students checking in for friends	Anyone can sign in for an absent friend or submit a name outside the event	Restrictions vary by platform and campus setup	Use location, device, time-window, and refreshing-QR controls for more reliable in-person check-ins

Keep what your campus already uses. Add the fast check-in layer your event team needs.

Simple pricing for campus events

Pay for one event, or run them all term.

Pick a one-time Event Pass for an upcoming program, or an annual plan for recurring campus events.

For one upcoming event

$39.99 one time

Active for 14 days. One payment, no subscription.

Attendee profiles200

502005001,000

Start Free

Designed for a simple department-card purchase.

Run QR or iPad check-in for a single fair, workshop, orientation session, or speaker event.

Everything included

5 collaborators
200 SMS credits for admins
Personalized QR passes
iPad kiosk check-in
Check-in QR codes

Start with up to 20 attendee profiles free. Upgrade from your dashboard.

Event starting soon?

Set it up at 10:00 AM. Start checking students in by 10:30.

Your next campus event doesn't need another messy paper sign-in sheet. Create your account, pull up your QR code or iPad kiosk at the door, and watch attendance update live as students arrive.

Set up your next event freeUp to 20 students free. No credit card required.

CLEARING THE RED TAPE

Questions coordinators ask before buying.

Do I need campus IT to set this up?

No. OneTap runs entirely on the web and iOS. You do not need to submit an IT ticket, wait for a campus-wide server integration, or schedule a software rollout. You can set it up yourself today and use it tonight.

Can I pay with my departmental P-Card?

Yes. At $1,199/year, the Pro Plan falls safely under standard university discretionary P-Card limits. You get an instant itemized PDF invoice for your expense report, meaning you can often bypass the procurement committee entirely.

Do students need to download an app or create an account?

No. Students simply point their phone camera at your QR code, or you can scan them in on an iPad. They never have to download an app, create an account, or remember a password.

Will this replace our official campus platform (like Engage or CampusGroups)?

No. Keep your campus platform for official university registration and promotion. Coordinators use OneTap specifically as their high-speed "door check-in layer" because it won't crash when 300 students show up at the exact same time.

Can student workers help scan without messing up the data?

Yes. You can invite student staff and volunteers as "Collaborators." They can scan students using their own smartphones without needing your login, and they cannot delete your master attendance records.

What happens when unregistered walk-ins show up?

You can register them on the fly. Students can scan a specific walk-in QR code to instantly add their name and Student ID to the roster without holding up the line or sending them to a separate desk.

Can we track if a student stayed for the whole session?

Yes. You can track both check-in and check-out times. Your final export will show exactly how long each student was in the room—perfect for mandatory orientation seminars and Greek life compliance.

How do we get the data to our department head after the event?

The second your event ends, click export. You will instantly download a clean, duplicate-free CSV or Excel roster ready to email to your director or upload into your main campus database.

Is student data secure?

Yes. All data is encrypted in transit and at rest (AES-256) and safely stored in US-based data centers. If your university does require a standard security review, reach out and we will immediately provide the documentation your IT team needs.