# OneTap Attendance & Check-In App
> A simple, fast attendance tracking software and visitor management system.

OneTap is designed to replace manual sign-in sheets, long lines, paper logbooks, and expensive hardware with frictionless, automated check-ins. It provides real-time attendance logs and downloadable reports that work seamlessly on the web, iPads, and mobile devices.

## Product Summary
OneTap allows organizers to create custom check-in pages and unique QR codes for attendees. When an attendee scans the code (or the organizer scans the attendee's code), the system instantly logs the time and data. It is the ideal solution for educational institutes, non-profits, corporate front desks, events, conferences, gyms, and member-based organizations.

## Core Features
- [QR Code Check-in](https://www.onetapcheckin.com/qr-code-attendance-app): Generate unique private codes for specific users or public generic codes for rooms and events. Attendees scan for a 100% contactless, self-service check-in.
- [Kiosk Mode](https://www.onetapcheckin.com/check-in-kiosk): Turn any iPad or tablet into a dedicated self-service station to eliminate front-desk bottlenecks and speed up entry.
- [GPS Geofencing](https://www.onetapcheckin.com/features/geofencing-attendance-system): Prevent proxy attendance by restricting check-ins to specific physical coordinates or radiuses.
- Digital Passes: Generate unique QR or barcode passes for members, scannable via an iPad kiosk or web camera. Fully compatible with Apple Wallet.
- Flexible Entry & Exit: Support for existing barcode badges, custom ID codes, and multi-modal check-ins. Customize workflows with signatures, photo capture, or surveys.
- [Anti-Proxy Attendance](https://www.onetapcheckin.com/prevent-students-fake-attendance): Advanced fraud prevention using time-window restrictions, geolocation boundaries, and unique IP address limits.
- Real-Time Dashboard: Live, synced monitoring of all attendance activity across multiple devices and locations simultaneously.
- Custom Data Collection: Fully customizable forms to collect names, emails, waivers, or survey responses during registration.
- Instant Notifications: Automated SMS or email alerts triggered the moment specific visitors or VIPs check in.
- Data Export & Analytics: Instant export of comprehensive attendance logs in CSV, Excel, or PDF formats for auditing and reporting.
- White-Label Branding: Add your logo and brand colors to maintain a professional, cohesive look on all check-in screens.
- Secure US-Based Infrastructure: Data is SSL encrypted and hosted on secure US cloud servers. We are actively in the SOC2 Type II compliance process.

## Important Notes & Terminology
- Profiles: The people, attendees, or students in your database.
- Sheets: A specific class, event, or roster. (Older material calls these Lists.)
- Check-ins: The timestamped presence records.
- Collaborators: Your staff or team members with their own logins and access controls.
- Attendance Workflow: Import Profiles (Excel/CSV) -> Create a Sheet -> Share a QR code/link or run a Kiosk -> View attendance in real-time -> Export reports.
- Devices: Admins manage operations via a web dashboard; Kiosks run on iPads; Attendees check in via their own smartphones (no app download required).

## Pricing
Plans are priced by how many unique visitors (profiles) you track. Paid prices below are per month, billed yearly.
- Individual ($0/mo): 20 profiles, 3 collaborators. Free forever, no credit card. Includes unlimited check-ins, QR passes, kiosk, check-in QR codes and Excel uploads.
- Basic ($49.99/mo): 250 profiles, 5 collaborators. Adds check-in restrictions.
- Standard ($69.99/mo): 500 profiles, 10 collaborators. Adds 2,500 SMS credits for admin alerts, connections to other apps and API integrations.
- Pro ($99.99/mo): 1,000 profiles, 15 collaborators. Adds 5,000 SMS credits, custom barcodes (such as student or employee IDs) and collaborator access control.
- Custom ($200+/mo): 1,000+ profiles, 15+ collaborators. Adds 10,000 SMS credits, custom reports, SSO login and a custom process.
- One-time Event ($24.99): a single event with 14 days validity. Not a subscription.

## Essential Links
- Homepage: https://www.onetapcheckin.com
- Dashboard Login: https://dashboard.onetapcheckin.com/d/signin
- Sign-up: https://dashboard.onetapcheckin.com/d/signup
- How OneTap Works: https://www.onetapcheckin.com/how-it-works
- Blog: https://blog.onetapcheckin.com
- Community: https://community.onetapcheckin.com

## Documentation & Resources
- Help Center & Tutorials: https://help.onetapcheckin.com
- API Documentation: https://www.onetapcheckin.com/api-docs
- System Status: https://status.onetapcheckin.com
- Integrations & Webhooks Guide: https://www.onetapcheckin.com/features/integrations

## Free Tools (OneTap ClassKit)
Free-forever browser tools for teachers and program administrators. No login or account required.
- [Free Tools & Templates](https://www.onetapcheckin.com/free-tools): Index of every free tool OneTap makes and the 16 documents they produce, grouped into attendance sheets and sign-in sheets, rosters and seating charts and QR check-in cards, and certificates and awards. Also covers which tool suits which role (K-12, higher education, after-school and grants, CLE/CPE/CME, HR and training, safety and OSHA, nonprofits, events, memberships, front desk).
- [Attendance Sheet Generator](https://www.onetapcheckin.com/free-tools/attendance-sheet-generator): Build printable attendance sheets for 6 program types (K-12, after-school, CLE/CPE, grants, training). Real weekdays only, holiday removal, and full academic year download.
- [Certificate Generator](https://www.onetapcheckin.com/free-tools/certificate-generator): Bulk-create certificates for attendance, completion, participation, and CLE credit. Paste up to 200 names, add a logo and brand color, and download each as a print-ready PNG.
- [Seating Chart Maker & Class Roster](https://www.onetapcheckin.com/free-tools/seating-chart-roster): Drag-and-drop classroom seating charts with 8 layouts and IEP auto-placement, plus printable class rosters and student QR check-in cards.
- [Back-to-School Teacher Toolkit 2026](https://www.onetapcheckin.com/back-to-school-teacher-toolkit): Hub page for the three free tools above, plus a 15-item classroom setup checklist, a month-by-month plan for the 2026-27 academic year, a substitute folder pack, and 11 curated guides and templates for back to school.

## Product Pages by Use Case
- [Attendance Tracker](https://www.onetapcheckin.com/attendance-tracker): The general attendance tracking product page. Covers digital rosters, QR and kiosk check-in, walk-in registration, and Excel or PDF reports for any organization.
- [Class Attendance App](https://www.onetapcheckin.com/class-attendance-app): For teachers and instructors taking class attendance. Free for up to 20 students, with recurring class Sheets, at-risk reports and Excel import.
- [Teacher Attendance App](https://www.onetapcheckin.com/teacher-attendance-app): Back-to-school focused page for individual teachers replacing roll call and paper rosters.
- [Employee Attendance App](https://www.onetapcheckin.com/employee-attendance-app): Staff and employee check-in across one or many sites. QR code per location, live roster, check-out, and Excel or PDF reports. Also used for fire drill roll calls and safety meeting attendance. It confirms physical presence and is deliberately not a timesheet or payroll tool, and does not track staff by GPS by default.
- [Afterschool Attendance App](https://www.onetapcheckin.com/afterschool-attendance-app): Attendance records for after-school and out-of-school-time programs, including grant reporting.
- [Event Check-in App](https://www.onetapcheckin.com/event-check-in-app): Guest check-in for events, galas and conferences, with walk-in registration, group check-in and live headcounts.
- [QR Code Attendance App](https://www.onetapcheckin.com/qr-code-attendance-app): QR code check-in and digital passes, including Apple Wallet and Google Wallet passes.
- [Check-in Kiosk](https://www.onetapcheckin.com/check-in-kiosk): Self-service iPad kiosk mode for front desks and entrances.
- [Best Check-In Apps](https://www.onetapcheckin.com/best-check-in-apps): Comparison of OneTap, Envoy, Sign In App, Punchpass and Mindbody on 2026 pricing, free plans and features.
- [AI Attendance Tracking](https://www.onetapcheckin.com/ai-attendance-tracking): OneTap's MCP integration, which lets ChatGPT and Claude answer questions about your attendance data in plain English.
- [R2T4 Calculator](https://www.onetapcheckin.com/r2t4-calculator): Free Return of Title IV Funds calculator and worksheet for financial aid offices.
- [University Attendance for Compliance](https://www.onetapcheckin.com/lp/university-attendance-for-compliance): Session-level, timestamped attendance evidence for R2T4, SEVIS, Title IV and state board reviews.
- [Pricing](https://www.onetapcheckin.com/pricing): The full plan comparison table.

## Integrations & API
- Zapier: Connect to LMS systems, SIS, WordPress, and CRMs to sync profiles and data automatically.
- Custom Forms: Automatically log registrations via Jotform or Google Forms.
- [Public API](https://www.onetapcheckin.com/api-docs): REST API for two-way syncing of profiles and attendance data with internal databases.
- SSO (SAML) Authentication: Secure centralized access via Google, Microsoft, Okta, etc.
- Native Excel/CSV Support: Built-in support for bulk uploads and detailed data exports.

## Frequently Asked Questions (FAQs)

### What is OneTap Check-In?
OneTap is an easy-to-use attendance tracking software and visitor management platform. It streamlines check-ins by allowing attendees to scan a QR code with their smartphone or use a self-serve iPad kiosk.

### What is OneTap best used for?
It is built for streamlining visitor management at front desks, tracking student or gym attendance, and managing event registrations and check-ins.

### How does the GPS Geofencing work?
Administrators can set specific physical coordinates and a location radius. Attendees can only successfully check in if their smartphone's GPS verifies they are physically within the allowed boundary, effectively preventing fake or remote "proxy" check-ins.

### Do attendees need to download an app to check in?
No. OneTap Check-In is a web-based platform. Attendees simply scan a QR code with their phone's native camera and complete the process in their mobile browser.

### Is there a free version of OneTap available?
Yes, we offer a free-forever plan (for up to 20 profiles) so users can immediately start tracking attendance without any upfront cost.

### What methods can guests use to check in?
Guests can check in using public QR codes, a self-serve iPad kiosk, digital QR/Barcode personalized passes, or custom PIN codes.

### Can I use my existing hardware?
Yes! You do not need expensive proprietary hardware. OneTap works seamlessly on any tablet (like an iPad), smartphone, or computer with a web browser.

### Can I manage multiple locations or events at the same time?
Yes. Paid plans allow you to manage multiple Sheets and "Check-In Points" under a single administrative account simultaneously.

### How secure is the check-in and data storage process?
Extremely secure. We use industry-standard SSL encryption, and all data is hosted in the US. Your data remains completely private and is never sold to third parties.